Automated and assisted tagging builds standard information – such as ownership, data sovereignty, record retention, geography, file location, and sensitivity level – into content properties, while providing the flexibility to establish classification standards for your organization’s specific needs. Involving data owners from the start makes it clear who to contact for permissions and incident management.
Once you understand the data you have, determine what relevant information to attach to existing and future files and documents. Standardizing taxonomy and enforcing classification will make it easier to manage and restructure data in the future, and provide more details in the reports you generate for your information security team.
Securing your data begins with diligently tagging and classifying new data as well as keeping up with changes in existing data. Content based tagging with on-going monitoring, especially with the ability to identify sensitive information, will identify and isolate violations in privacy and policies immediately to protect your data from inappropriate access and content.